KMHA: Policy # F14
Title: Tendering policy
Policy Statement: Tenders should not necessarily be awarded to the lowest priced tender. Value and quality goods and services should be carefully looked at before a decision is made. The KMHA will strive to honour all local retailers if the criteria within the terms of the tender are met.
Conditions of tender:
A minimum of three written/typed tenders must be obtained on the supplier’s company letterhead and be signed by an employee of that company
The tender must itemize all goods that are being offered with complete description and pricing/
All tenders must be for goods or services of comparable value
Copies of all tenders must be presented to the board of Directors for their consideration by the appropriate individual or committee.
The appropriate individual or committee will make their recommendations to the board of directors
Upon a motion being put forth, the board of directors will vote to accept or reject a specific tender.
Upon acceptance of the tender the board of directors will mandate that the purchase be made.