KMHA: Policy # F6
Title: Team Sponsorship
Policy Statement: All sponsors must receive the approved sponsorship form and all contracts are to be for a one (1) year duration.
All equipment purchased or donated by a sponsor shall become the property of the association, subject to all rules and regulations and be of a type and standard approved by the association.
Purchase of goods must be made through the association. Re: jerseys Therefore all colour combinations, designs; qualities will have the approval of the association Director of sponsorship, equipment administrator and appropriate director of Hockey. All outer wear therefore all colour combinations, designs; qualities will have the approval of the association outerwear committee incorporated of the 4 VP’s and the president.
All playing equipment may only be worn during official Kitchener Minor Hockey Association activities.
Note: Game uniforms may only be worn during association Game conditions. I.e. Not to be worn during practices or for other hockey leagues.
It is the Director of sponsorships responsibility to ensure the following:
I. The sponsor must be contacted regularly
II. The sponsor must be supplied a team photo.
III. The sponsor must be included in the KMHA Sponsorship banner to be displayed in each arena.
Personal/Team Sponsorship
Proceeds from sponsorships are to be used to offset approved budget expenditures and/or a player’s portion of KMHA Rep fees. Parents/players cannot receive more money back at the end of the year than they paid in combined ‘base’, ‘team’ and ‘rep’ fees
- Sponsorships can be by for an individual player/parent, a group of players/parents or the entire team and are to be considered either ‘TEAM’ sponsorships or ‘INDIVIDUAL’ sponsorships
- Sponsorships are only considered ‘TEAM’ sponsorships if all parents/players are invited to participate in the activity, whether they participate or not OR if a sponsor designates the sponsorship for the entire team
- Only ‘TEAM’ sponsorships can include a corporate logo on a banner or a website
- Only ‘TEAM’ sponsorships can use the Junior Ranger, Lady Ranger or KMHA logos
- Sponsorships raised by the individual, group or team should be submitted to the team treasurer for allocation of the funds to each of the player(s) or to KMHA where a credit will be issued to the team and the amounts allocated in the same manner
- Excess of sponsorships raised over the combined total of base, team and rep fees are not disbursed until the closing of the team budget/bank account
- If the accumulation of payments made by parent/players, plus sponsorships raised, is equal to or exceeds payments due to the team (per the pre-determined schedule), further payments do not have to be made to the team
- payments must resume if the accumulation falls below the required scheduled payment amounts
- Any sponsorships raised over the combined total of team fees and rep fees for a player will be put towards the remainder of the overall team expenses, to specific player(s) or to Donna’s Kids – this decision is to be made by the parent/player with the excess funds
- If there are any funds left over after all players have been re-imbursed, the excess funds will be donated to Donna’s Kids
- Each team must select a ‘Fundraising Co-ordinator’ to control the documents and the reporting/allocation of funds raised
- Banners where individual/multiple sponsors are obtained are considered to be team fundraising activities, provided all parents/players had been invited to participate, and funds are allocated to each player based on the percentage of funds raised, after the cost of the banner
- Banners where one sponsor is made towards the team - the amount, after the cost of the banner, is split among ALL players – sponsor must indicate in writing that the sponsorship is a team amount
- Banners where one player is being sponsored is considered individual fundraising activities and all funds, after the cost of the banner are allocated to that player – sponsor must indicate in writing that the sponsorship is for a specific player or player(s) - the Junior Ranger, Lady Ranger or KMHA logos cannot be used
- Sponsorships can be used towards costs not included in the original budget, provided 100% of the team agree on the costs (a silent ballet vote must be conducted and supervised by a KMHA executive) and those who do not have fundraising funds available must agree to pay their share on their own
- Corporate or personal sponsorships of a player are considered individual fundraising activities and the payments must be made payable to the team or to KMHA.
Procedures:
1. Any parent of player that wants to start a ‘TEAM’ sponsorship activity must communicate their intentions to the Fundraising Co-ordinator.
2. The Fundraising Co-ordinator will communicate this activity to ALL parents/players to get a list of all parents/players that are interested in this sponsorship activity. This will ensure everyone has the option of participating and that no family is left out. A suggestion is to keep a list of ‘Yes’s’, ‘NO’s’ and ‘No reply’s’.
3. Sponsorship amounts raised should be given to the Fundraising Co-ordinator who will record the total of the amounts raised as well as the amount per player/parent that have participated in the activity.
4. The Treasurer will deposit the funds and record the revenue in the budget template workbook.
5. The amounts raised per parent/player must also be recorded for the purpose of accurate year end reimbursements.