KMHA: Policy # KJR - 8.1
Title: Coaching Staff Expenses (Non-Parent)
Policy Statement:
A maximum of six active team staff may claim tournament and travel expense.
The team staff may claim for one standard accommodation hotel room at actual cost for each pair of staff members where overnight accommodation is required by travel distance or schedule. (i.e. 3 hotel rooms for 6 non-parent team staff members) (Submit receipts)
Mileage shall be paid for two team staff vehicles (when 2 vehicles are warranted) to travel to out of town games and tournaments at a rate determined by the KMHA Board of Directors. Current rate is $0.40/km. Out of town travel is deemed as trips outside of the Kitchener Waterloo area.
Meal Allowance will be provided for tournament day trips or overnight trips to sanctioned events at a per diem rate of $35/day. Per diem payment to the coaching staff will happen before each sanctioned event.
Team budgets shall not include; outerwear, parents travel and accommodation expense, jersey name bars and fundraising. Preliminary budgets can only include expenses for 4 tournaments. Additional tournaments must be approved by the Director of Rep.
*KMHA has the right to allow Parent Coaching staffs to collect Staff Expenses. These situations will be reviewed on a one off bases and will be discussed with the parent group at the Budget Review meeting.*